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Author Topic: Email Problems and Solutions  (Read 1067 times)

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Offline Perfect

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As the world continues to evolve in the email that is part of our daily life, sometimes little problems arise that bother the user. Previously we talked about returned messages and lost connections, both which may be aggravated, and provides solutions. But there are some problems that can affect an e-mail user causing frustration and we will address these here, and again reasonable solutions to over come.

Problem 1 - Can not Send a Message

Even when there is a connection problem, you may try to send email, but found that it remains in the outbox.

Solution

Normally this is a software problem, the result of damage not otherwise apparent or corruption of one or more emails. To solve this problem, the first copies sent as text messages. Then, save them to hard disk or storage media for backup. After all messages have been saved, select all messages in the outbox and click on "remove" or "clear." By emptying the output tray, start over. Just copy the messages sent from text files, switch to new e-mail message and send.

Problem 2 - Email is missing an attachment or addendum to that will not open

A particularly useful feature of email is the ability to send and receive attachments. Transmission of documents, photos or any other information that can save time and money compared to the U.S. mail or express delivery. At the same time, the attachments can be real headaches. A common frustration is to receive an email that refers to an attachment, but they are then there is nothing there.

Solutions

Often the best solution is to request that the sender tries again, it is not unusual for the writer to refer to an attachment, but then forget to attach. Even if this is not the case, your application may ask the court to rethink the format of the attachment before transmitting again. If the problem persists, consider asking the sender to paste the contents into an email and try again. This may alter the format, but can be an effective way to avoid the problems of addiction.

If you see a message that the attachment is removed, it is possible that your anti-virus software detected a virus, and is better off without him anyway. But if you find that all attachments are indiscriminately being removed, check your mail properties. If a box is checked, which blocks all attachments, remove the check mark so that you can receive attachments. If you then receive a message from an unknown person, or if the message or attachment looks suspicious, delete the message without opening the attachment.

A related problem is to see that an attachment has been transmitted, but find they can not open it. The causes (and therefore solutions) vary. In some cases, the problem is that the software used by the sender does not match the recipient. As an accessory is missing, a simple solution is to ask the sender to copy and paste the contents of the attachment in an e-mail monitoring. Even if the format is interrupted, you can still get the gist of the information. You can also use their own copying and pasting process to reformat the content, if that's important.

Another strategy is to save the document to your hard drive and then open the software program that was initially used to create it. Once this program is in use, the computer may be able to recognize what had been the attachment, and open it. If you do not have the appropriate software loaded on your computer, you may be able to download from the Internet, just follow the onscreen instructions to continue.

Problem 3 - It has too much incoming mail can not be downloaded or you have

If you are receiving large volumes of mail, you may be vulnerable to several difficulties.

Solutions

Many Internet service providers place limits on the amount of storage provided to the user (although some have recently increased the storage limits). If a preset limit is reached (perhaps because it has gone too long without having to download your e-mail, or have been inundated by flood-induced SPAM or virus messages), additional messages will be returned to those who sent.

Of course, the direct approach is to download the mail and then weed, but a smartest move you can access your email account via webmail. That way you can see a list of all messages and quickly eliminate those that do not seem to be of interest. The end result is the same, but this step can save a lot of time to download if using a dial-up modem. It also adds an extra measure of protection against viruses, even if you have a broadband connection. Since going to delete messages from your ISP's server before it has a chance to infect your computer, how to kill mosquitoes before they bite you - rather than later.

If you do not have a Web mail account, it is easy to get one. Just go to a provider such as Yahoo (www.yahoo.com) and Lycos (www.lycos.com) and registration. You can also use a site like mail2web (www.mail2web.com) or webmail4free.com not even register. Go to the site and enter your email address and password. A list of all incoming mail, which can read and then save to download or delete, as you choose.

A similar problem may be caused by unusually large message. Again, this problem is more common with dial-up modems, where the strong messages can take a long time to download annoying. In the worst cases, you may find you can not receive messages from others, because the connection to the server where the messages are stored when a short time limit has been reached.

The use of web mail can also do the trick. Just enter the third party site, examine the list of messages in your inbox, and choose which is the largest (most Web mail programs automatically list the size of each message.) If the message seems to be of interest, open and read it, then delete it. Or if it is obviously spam or something that has no interest, you can delete the message without even bothering to read it. Once you have removed the offending message, your incoming mail to others and not be blocked.

If you do not have Web mail, one option is to contact your Internet service provider for help. Once a customer service representative to remove the offending message from the server of the ISP, then you can download all the remaining messages.

Also note that the maintenance and too much mail can be an organizational problem, if not a technician. Take the time to delete the e-mail that has to be saved for future reference. Allowing too many messages to accumulate waste storage space and makes it more difficult to find important messages when you need to refer to them. For messages that merit retention, creating a series of folders so that they can be easily located, and that the inbox does not get too full.



 

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