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Importing Outlook PST File into Office 365 Global - Guide
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Migrating emails, contacts, and calendars from an Outlook PST file to Office 365 can seem daunting, but it doesn't have to be! This thread explores various techniques to ensure a smooth and efficient import process.

Before you begin:
  • Permissions: Ensure you have the "Mailbox Import Export" role in Exchange Online.
  • PST File Preparation: Close any open PST files and confirm there's no password protection.
  • Target Mailbox: Identify the specific Office 365 mailbox where you want to import data.
  • Here are your import options:
[size=78%][/size]1. Individual User Import via Outlook:[size=78%][/color][/size][size=78%][/color][/size][size=78%][/color][/size]Pros: Simple and familiar interface for smaller PST files.[size=78%][/color][/size]
  • [/color]Cons: Limited to 2GB per file, time-consuming for large datasets.
  • [/color]Steps:Open Outlook and go to File > Open & Export > Import/Export.
  • [/color]Choose Import from another program or file > Outlook Data File (.pst).
  • [/color]Select the PST file, choose import options, and click Finish.
[/color]2. Network Upload and Microsoft 365 Import Service:
  • [/color]Pros: Efficient for bulk imports and larger PST files.
  • [/color]Cons: Requires administrative permissions and familiarity with the service.
  • [/color]Steps:Upload PST files to Azure Storage using the provided SAS URL.
  • [/color]Create a PST Import mapping file defining target mailboxes and data mapping.
  • [/color]Use the Microsoft 365 Import Service to create and configure an import job.
  • [/color]Start the import job and monitor its progress.
[size=78%][/color][/size]3. Third-Party Migration Tools:[size=78%][/color][/size][size=78%][/color][/size][size=78%][/color][/size]Pros: Offer advanced features like filtering, deduplication, and reporting.[size=78%][/color][/size]
  • [/color]Cons: This may require additional costs and technical expertise.
  • [/color]Examples: Shoviv PST to Office 365, SkyKick Migration Suite, CodeTwo Office 365 Migration, and Bittitan Migration Wizard.
[size=78%][/color][/size]Additional Tips:[size=78%][/color][/size][size=78%][/color][/size][size=78%][/color][/size]Estimate file size: Understand limitations and choose the appropriate method.[size=78%][/color][/size]
  • [/color]Test import: Perform a trial run with a small PST file before migrating everything.
  • [/color]Consider data filtering: Filter unwanted emails or duplicates during the import process.
  • [/color]Monitor progress: Track the import job and address any errors promptly.
  • [/color]Seek help: Microsoft resources and community forums offer valuable guidance.
[/color]Remember: Choose the method that best suits your technical skills, file size, and organizational needs. Don't hesitate to ask for help if you encounter any challenges![/size]
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