Companies are more and more of all sizes and types of development or improvement of their strategies to transmit, store and retrieve their documents electronically. And while most of the electronic transmission of documents is done primarily through e-mail or downloaded from the Internet, learning organizations realize a fundamental part of this strategy includes its traffic handling incoming and outgoing fax .
Every business needs a fax server for the following reasons:
1. Competitive necessity. The fastest business documents transmitted by fax, either sent or received at the intended destination most likely to increase organizational efficiency.
2. Increase employee productivity. The fax server allows users to send / receive faxes from your computer without leaving their desks. These faxes can be sent either from the fax client thin, thick or based on Internet (Microsoft Internet Explorer) or email application such as MS Outlook / Exchange, Lotus Notes, Novell Groupwise. The most widely used operating systems are Microsoft Windows XP and Microsoft Windows 2000.
3. Minimize the cost of consumables such as paper, toner. The typical fax transaction first requires the document to print to a printer and delivered to a fax machine via sneaker net. The documents that are transmitted through the fax server start electronically as text documents and digital images electronically and final destination of the recipients.
4. The documents transmitted via fax server are recognized as legal documents in a court of law. Once a document has been transmitted by fax, information about the fax transmission is recorded during the process, including the date / time of the transaction, the duration and number of pages.
5. Improve relationships with customers and find new opportunities. Fax documents are always read or at least examined. If the information in the fax correctly addressed to a particular recipient or address an immediate business need, there is a good chance of some kind of response. Many organizations use intelligent fax fax to receive newsletters, press releases, sales, product announcements and contract delivery expedited.
Try this: Go to your database of existing customers and to choose an existing customer. Send a fax on a new version of the product or the update directly to your attention. In addition, the fax, providing multiple methods ie return correspondence, email, website, phone and a deadline. The most likely receive a faster response rate than email!
6. E-mail alternative. While sending emails is a common practice and extremely reliable, has its draw backs when it comes to credit applications, purchase orders and contracts signed. Transactions involving such documents typically occurs via fax or a fax server.
Technically, what fax server do?
Fax Servers complied with all business units in one way or another. The documents from its original format Black & White G3 or Tiff format DCX. These tiff documents are sent via PSTN (Public Switched Telephone Network) or IP (Internet Protocol). Fax servers can be integrated into any application, e-mail system, ERP, CRM or operating system in the world. You can ask to plain text from any AS400 or host system based on production and convert it into a readable document format (PDF or TIFF). Some fax servers can also send an email, acts as middleware, fax allow websites, works as a back-office or be used in an office ASP service model.
Summary
The fax server technology has been around since late 1980. Although all fax servers are not equal, fax servers are available for all Microsoft Windows platformS, ie, Unix, Linux. The most reliable fax servers mostly compatible with intelligent fax boards like Brooktrout, Eicon, Pika Technologies and Natural Microsystems. Depending on your organizational needs, infrastructure and budget, not a fax server solution out there for you. If you are throughout the organization is sending or receiving more than 20 pages of fax per day, the cost justification of return on investment can be 3 months or less.
Topic: Why Every Company Needs A Fax Server (Read 1455 times)
