Author Topic: Business Travel on Short Notice  (Read 1429 times)

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Offline OVIE
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In any travel situation, the further in advance you can plan your trip, the better you will do on all of your accommodations.  But in the world of business, it often occurs that you have to get to a destination immediately and the ability to move swiftly is critical to the success of the business goal.  The good news is that you can do some preparations well in advance for short notice business trips so you are not caught completely without a plan. Travel and Tourism.

You don’t want to have to flounder around about how to book a flight and where to stay if the business journey looms suddenly and immediately.   Short notice business trips seem to be endemic of certain industries and job descriptions so if you know you will go through this drill often, you can make some arrangements far in advance so you have a checklist of just what to do when you find out that you must be at your destination virtually immediately.

First of all, in a short notice travel situation, economy takes a second priority.  Your employer knows that if you have to book full fare on an airline to get to your destination at a specific time, the higher expense is unavoidable.   Travel and Tourism. http://wework.com.ng/category/travel/#.V5ejq_krLIU Make sure that your company travel policy has some clauses to put aside travel budget limits in such a scenario.

The part of the trip where you will have the least “wiggle room” will be airline accommodations.  Of course, you can use the big internet search tools like Travelocity or Orbitz.  In general, those are good places to start to find what airlines do have flights at your specified times.  But once you pick an airline, working through the airline’s web site directly will show you the most options they can offer and sometimes provide you with better fares, even on short notice.   Be sure you watch the travel details closely so you don’t find yourself enduring long layovers that are going to jeopardize the tight timetable of the business meetings you need to attend.  If necessary, spend the money on nonstop flights to assure that the business goal of the trip is top priority.

Do your homework about hotel accommodations well in advance.  If there are likely destinations that you could be called upon to go to quickly, you can do your research on the closest hotels to the business site so you cut down on commutes once you are there.  By having your target hotels bookmarked and the phone numbers on file, you can quickly call and set up your accommodations in a matter of minutes.  But if you find that your best choices for hotels are booked up on the days you will be at your site, call them anyway.  A good hotel will call around to other hotels in the area and get you a room as close to your destination as possible.  http://wework.com.ng/category/travel/#.V5ejq_krLIU They can save you hours of frustration searching for a replacement room.

Rental cars are usually not as much of a problem.  It’s a good idea to call ahead and get a reservation but short of a major convention or sporting event in town, there are so many rental car agencies that you should be able to find a car to rent even if you don’t start your search until you are on the ground at your destination city. 

You can make other preparations for the possibility of a short notice business trip like having your toiletries and personal affects you always travel with packed and ready to walk out the door.  http://wework.com.ng/ By having your travel clothes ready to go, you can virtually walk home and walk out in a matter of minutes for a short notice business trip because you are that well prepared.

Offline OVIE
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Travel to Foreign Shores

International business travel is rapidly becoming common to work out deals and to organize international partnerships.  The economy is becoming more global as the world becomes “flat” due to increased communications and the rise of the economies around the world.  No longer are businesses deals assumed to occur only on a national scale.  To look at the business community as an international neighborhood is in step with the markets of this century.  And that means that you could easily find yourself flying overseas to conduct the business of your company.  And international travel takes some preparation.

Long before you book your flights to travel overseas, you will need to get your documentation in order so you can pass through customs and get on your way.  Due to increased security, an up to date passport has become essential to even travel to adjacent countries.  Due to the increased requirement of passports, it takes longer to get that documentation together so plan early to secure your passport so you don’t come up short when it is time to conduct your overseas business. 

Also, keep in mind that a visa is required to travel to some countries.  So when you set up the business meetings, find out from your contact at your destination country what is required.  To get a visa, you will need to have had your passport for at least six months. http://wework.com.ng/category/branding/#.V5ekOvkrLIU  In addition, you will need an original copy of an invitation from your host in the destination country.  Those documents will be taken to the local embassy of your destination country to get your visa issued to you.  So plan these steps if a visa is necessary for your trip.

Next to the legal documents, health issues are second in priority to attend to for a successful business trip.  You may need to get your vaccinations up to date for certain destinations of your trip.  Consult your doctor so you are ready.  Do some preparation for the unlikely chance that you will have a health emergency overseas.  This is a place where travel insurance is a good idea.  If you are hurt or have a severe illness overseas, you will need that kind of assistance to get medical care and to get moved back home for long-term care. 

Also be sure your medical documents are available and copied in several places should you become separated from them.  You want to be able to access insurance information, emergency contacts, information about medication you need and emergency contacts even if you loose everything overseas.  One way to do that is to scan critical documents and store them on the internet in a folder that you can get to from anywhere in the world.

Use much of the same travel savvy that keeps you safe traveling domestically when preparing to go to a foreign country.  You probably do not have knowledge of the town you are going to and where the safe places are to stay and dine and what neighborhoods to avoid.  You can use very current travel books and internet information to learn that kind of “street knowledge” before you leave.  But nothing replaces a local contact.  Use your business contacts on the other end of your travel plans to advise you on not only where to go but where to avoid when coming into town.

Your contact in the foreign country you are traveling to can also give you insights about how to handle transportation and security in his or her country.  Hailing a taxi may not work the same over there as it does here.  And you want to avoid getting into a vehicle that is not a legitimate carrier who may not take you where you want to go or should go once they pick you up at the airport.

Also, spend some time learning local customs and methods of communication.  Be aware of how you act, stand and use your hands as you could without knowing set off a dangerous situation. http://wework.com.ng/category/business-banking/#.V5ekJvkrLIU  For example, the thumbs up sign in western cultures means affirmation and success.  But in the Middle East, a thumbs up is the same as showing the middle finger is to us.  You don’t want to flip off a policeman in Saudi Arabia just because you didn’t know that.

Offline riverr
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Hi, It's really nice to see your incredible work here and I am so glad to know that ho we can plan our trip on Short Notice which is most important cause sometimes we make plans immediately and gets so near to ruin our trip. I am sure this will help a lot of people.

Thanks!

Offline emmanguyen
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Thank you for the post

Offline Lambertion

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Thanks for the useful information

Cokoye


 

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